CFSU(E) - Regional Civilian Personnel Office (Europe)
Student Term Employment Program (STEP)
Quimperléstr. 100 Selfkant-Kaserne, 52511 Geilenkirchen, Germany

STUDENT TERM EMPLOYMENT PROGRAM (STEP)

Supervisors

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ADMINISTRATIVE INSTRUCTIONS

1. Objective
2. Length of Program 
3. Type of Work
4. Eligibility
5. Security Clearances
6. Program administrators
7. Supervisors responsibilities 
8. Forms:
   • Work Description
   • Benefit & Rules
   • Feedback
   • Attendance 

1. Objective

1.1 This DND/CF supported program is designed to provide work experience and career opportunities to Canadian students dependants.  This program is to provide meaningful work assignments in order to project a positive image of DND/CF and assist students in the development of their employable skills.  Students employed in the program will be provided guidance and supervision throughout their assignment as well as an assessment of their progress at the end of their work term.

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2.  Length of program

2.1 Although the program will normally run from 01 May until the beginning of the fall semester, it is recognized that many student education programs operate on semester systems where the major break may be other than during the summer months. Arrangements can be made for work at other times during the year. However, this must be identified to the RCPO (E) when responding to the call letter to ensure that sufficient funding is reserved.
 
2.2 The number of hours that students will be employed will be decided at the winter SCO conference.  Although there is no guarantee of employment or length of period of employment for any student, employment is normally for a 4-8 week period. The number of hours will differ for secondary and post-secondary students.

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3.  Type of work

3.1 The STEP local coordinator in each community is responsible for coordinating the student hiring process under the guidance of the RCPO (E).  Coordination includes the collection and verification of student applications; seeking of job placement opportunities from the local community and monitoring the job placements. 

3.2 Students may be employed in publicly and non-publically funded office environment, outdoor work, warehouse areas, summer youth programs or other suitable community oriented employment.  The type of work opportunities offered are determined locally, must be for non-commercial/non-profit organizations, and may include placement in another nation’s facilities that benefit the local Canadian community.

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4.  Eligibility

4.1 Dependents of CF or of civilian component members, under the NATO SOFA agreement, who will be in full time attendance at a secondary or post-secondary institution or who are enrolled full time in a recognized long distance learning/correspondence program and who are part of the CF European Fund community are eligible to apply.  Students must be at least 16 years of age when they begin their employment and can only work until their 24th birthday.  Priority for consideration will be given to post-secondary students abroad. 

4.2 It should be noted that in some locations, pre-requisite courses/training might be required prior to employment.  Students should contact the local coordinator at their location to obtain further information.

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5.  Security clearances

5.1 Each location will determine whether a student requires a security clearance/reliability check for their employment.  All students working on DWAN computers require a minimum clearance of Enhanced Reliability.  In addition, security clearances may be required for entry to certain buildings or areas.  The final decision about any security clearance requirements rests with the employing supervisor, and must be indicated in advance on the job requirement forms. 

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6.  Program administrators

6.1 Overall administration of the program will be by Mrs. Emiline Graham in the RCPO (E) at CFSU (E) Niederheid.  Mrs. Graham can be reached by phone at +49-(0) 2451-717219.  In addition, each location will have a local student co-ordinator, to whom students should direct their questions and concerns. 

6.2 Co-ordinators’ questions related to policy should be directed to the RCPO, Ms. Tara MacLeod at +49-(0) 2451-717166. 

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7. Supervisors responsibilities

Supervisors are required to:

1. Prior to hiring of a student employee
   1. Be aware of the aims and of the terms and conditions of STEP;
   2. Provide a description of the work to be done to the local STEP co-ordinator;
   3. Conduct interview(s) of all applicants; and
   4. Provide interview notes to local STEP coordinator and hiring justification if there were more than one candidate.
2. After hiring of the student employee
   1. Explain work they are to do during their time, set goals and expectations;
   2. Explain work environment including:
      1. work hours and procedures to follow when they are absent;
      2. health & safety regulations; and
   3. Coach, guide/mentor students, provide on-the-job training.
3. During the work term
   1. Approve and sign weekly attendance register sheets and submit to local STEP coordinator no later than the day following the last day of the month;
   2. Ensure a harassment-free workplace –  meaning one of mutual trust, support and respect for the dignity and rights of every person;
   3. Set standards of conduct and take corrective action as required; and
   4. Provide constructive and timely feedback on work performance.
4. At the end of the work term
   1. Evaluate the student using the form provided;
   2. Sit down with employee and go over the evaluation on their last working day then provide a copy to the student employee;
   3. Send signed evaluation to local STEP coordinator no later than a week after the final work day; and
   4. Provide any constructive feedback on the program to the local STEP coordinator including interest in hiring a student employee for the next year.

Failure to follow these responsibilities could lead to loss of a student employee placement next year 

STEP FORMS 

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