Electronic QR&O Briefing Package
Notification and Publication of QR&Os
Discussion Points
- Current System of CF Publication
- Amendment Rationale
- QR&O Article 1.22
- QR&O Website
- Recommended Action
Notification and Publication of QR&Os
Regulatory Requirement
– QR&O 1.21
- Sufficient notification if they are received at the base, unit or element at which the person is serving and the commanding officer takes practical measures to ensure that the regulations
and orders are drawn to the attention of and made available to those whom they may concern
– QR&O 4.26
- Commanding officers shall ensure that all regulations and orders affecting members, whether in the performance of their duties or in the conditions of their service … are given such publicity as will enable those members to study them and become acquainted with the contents.
- Office of primary interest provides Word document to Directorate Management Policy Development (DMPD)
- DMPD prepares and processes submission to Treasury Board, GiC, Minister or Chief of Defence Staff
- Signed QR&O filed
- DMPD provides paper amendments to Directorate of Technical Information and Codification Services (DTICS) for distribution
- Paper amendments distributed by mail
- Manual updates done at base, unit, element level
Impact of current system on maintenance of discipline
- Deemed knowledge of regulation contingent upon
proper publication and notification
- Official version of QR&O is solely paper based
- Time consuming
– Personnel required to print, mail and insert updates
- Costly
– Amendments mailed to each base, unit, element in CF
- Ineffective when:
– Amendments not received or inserted on a timely basis - Effect on maintenance of discipline
Benefits of Official Electronic Publication
- Consistent with Government on-line
direction
- Efficient
- Expeditious
- Reduces potential for inconsistency
- Transparent
- Enforceable
QR&O 1.22 1. 1.22 – ELECTRONIC PUBLICATION AND NOTIFICATION OF QR&O
- The definitions in this paragraph apply in this article.
“defence Web site” means a Web site on the internal electronic network of the Department of National Defence and the Canadian Forces, also known as the “Defence Information Network” or “DIN”, or a Web site of the Department of National Defence or the Canadian Forces on the Internet.
(site Web de la Défense)
“PDF” means portable document format. (PDF) - QR&O shall be held to be published and sufficiently notified to any person whom they may concern if
(a) they are published electronically under the authority of the Chief of the Defence Staff in PDF on a defence Web site; and
(b) the commanding officer of the base, unit or element at which the person is serving notifies the person of the publication and takes such measures as may seem practical to ensure that the defence Web site is made reasonably accessible to that person. - If a commanding officer considers that measures cannot be taken under subparagraph (2)(b), the commanding officer
shall ensure that
(a) all amendments made to QR&O on or after 1 January 2006 are printed on paper from the PDF published under subparagraph (2)(a); and
(b) publication and notification of the amendments are provided under article 1.21 (Notification by Receipt of Regulations, Orders and Instructions).
Choice of Online OR Paper QR&O
A commanding officer should not provide notification of QR&O published in PDF on a defence Web site, along with notification of the paper version of QR&O, as any discrepancy between QR&O on the defence Web site and the paper version could affect the trial of a charge of an alleged contravention of QR&O.
Online Notification Responsibilities
- Notify personnel that the only official QR&O are located online
- Provide Access to Intranet or Internet to personnel
- Inform personnel where access to Intranet or Internet can be obtained
- Retain updated copy of old QR&O for reference purposes
Paper Notification Responsibilities
- Notify personnel that the only official QR&O are the paper versions made available by the unit, base or element.
- Inform personnel where those versions are located.
- Ensure those versions are reasonably accessible.
- Print the QR&O in PDF form from a defence Web site.
- Update the paper version periodically by printing the PDF amendments from a defence Website.
- Retain updated copy of old QR&O for reference purposes.
The QR&O will continue to be located at:
DIN: http://admfincs.mil.ca/admfincs/subjects/qr_o/intro_e.asp (available on DIN only)
INTERNET:
http://www.admfincs.forces.gc.ca/admfincs/subjects/qr_o/intro_e.asp 
- Commanding Officers are recommended to:
– Publish regularly in the Routine Orders
- That the QR&O are available online and the address OR
- That the QR&O are available on paper
- The physical location of computers by which access to online
QR&O can be gained; OR
- The physical location of the official paper versions
– Ensure that the method of access is available by 1 Jan 06;
– Previous updated QR&O should be:
- kept
- separate from the new QR&O to prevent confusion
- Clearly labeled as not valid past 31 Dec 05
Electronic Notification and Publication
of The Queens Regulations and Orders
for the CF
(PDF 565.53KB)
For more information on accessing a PDF file, please visit our help page.
